Video gear & software
Best practices for building a reusable grip and electric kit that fits in a van for frequent location film projects.
A practical guide to assembling a compact, modular grip and power kit designed for frequent on-site shoots, focusing on durability, efficiency, quick setup, and safe transportation.
July 31, 2025 - 3 min Read
When you design a grip and electric kit with regular location work in mind, the goal is to maximize versatility without sacrificing reliability. Start with a modular framework that allows you to reconfigure quickly for different shoots, whether it’s a tight interior scene or a wide exterior setup. Prioritize lightweight, sturdy materials and standardized mounting points so accessories can swap between rigs with minimal effort. Build a wind- and weather-resistant case that keeps components secure during transit and reduces time spent on unpacking. Document every configuration with clear diagrams and inventory lists, so any crew member can assemble the kit consistently, regardless of their experience level. This approach saves planning time and reduces on-site confusion.
A well-planned kit respects power demands and battery management as much as it does grip quality. Map out the most common lighting scenarios and identify compatible fixtures, dimmers, and control units that travel efficiently. Favor hybrid options: LED fixtures with high lumen output and low heat, paired with lightweight stands and quick-release mounts. For cables, use color-coded categories and retractable wraps to keep bundles neat and safe. Include spare fuses, connectors, and adapters sized for frequent, unpredictable shoots. Create a small, clear troubleshooting guide covering common failures, like flicker or dimming irregularities, to minimize downtime during a location day. Consistent power planning reduces risk and speeds production.
Efficient power management and modular transport keep vans uncluttered.
The backbone of a reusable kit is its modular signaling and power distribution. Build a backbone tray or rack that holds the essential heads, batteries, and controllers in a predictable, repeatable layout. Use quick-release hardware and color-coded latches so team members can identify the correct placement under pressure. Include a compact power distribution box with surge protection, fused outputs, and daisy-chain capabilities for multiple fixtures. This structure should be designed to survive transport, with padded interiors and shock-absorbing dividers that cushion delicate components. When every item returns to the same slot after a shoot, you eliminate guesswork and streamline load-out, which is often the most time-consuming part of a location day.
Storage and protection are as crucial as the components themselves. Choose weatherproof, impact-resistant cases with customizable foam that fits each item snugly. Label interiors clearly and preserve spare parts in dedicated pouches to prevent loss during fast moves between locations. Build a system for routine maintenance checks, including battery health testing, connector cleanliness, and soft-start verification for power rails. Integrate soft bags for cables and smaller tools to reduce tangling risk and make quick cleanup feasible. A robust, repeatable packing routine reduces stress for the crew, protects sensitive electronics, and ensures you don’t forget essential items when a new location pops up.
Quick setup and safe operation minimize on-set delays and risk.
Power efficiency begins long before you press the first button. Plan your daily load by listing every fixture, battery, and controller you expect to use, then estimate run times under realistic conditions. Choose fixtures with dimming, color accuracy, and thermal performance that align with your typical shoots. Invest in high-quality batteries with predictable discharge curves and consistent cold-weather performance. Carry a small charger kit with multiple ports and a car charger option, so you can top up between locations without needing a generator. Incorporate a maintenance routine that includes charging cycles, capacity checks, and safe storage practices to extend battery life and prevent unexpected outages that derail shoots.
The travel-side efficiency comes from intelligent packing and clear labeling. Create a van-ready system that groups items by function: grips, lighting, power, rigging, and safety. Each group should have a dedicated case or rack with a simple, repeatable layout. Use pull-out drawers or sliders to access gear without unpacking the entire kit, especially in tight loading bays. Keep critical items in quick-access pockets, such as spare cards, filters, and gaffer tape. Document where every piece belongs, using a shared inventory app or laminated sheets that stay with the kit. A disciplined packaging approach makes mornings smoother and helps you hit the ground running at early call times.
Clear labeling and routine checks keep every crew member aligned.
Safety considerations trump speed at every turn, especially with electrical gear. Establish a baseline of electrical safety practices: never exceed the rated amperage, use protective covers, and route cables away from foot traffic. Use properly rated stands with non-slip feet and load them according to the manufacturer’s guidelines. Document a simple, universal workflow for power-up and power-down sequences to avoid inrush or flicker. Train crew members on recognizing heat buildup and stress points on fragile components, so potential issues are addressed before they escalate. A culture of careful handling reduces the likelihood of damaged gear, injuries, and costly delays that can derail a production schedule.
In addition to personal safety, protecting gear from environmental hazards is essential. Use weather-resistant sleeves for cables and shields for LED heads that minimize exposure to dust, moisture, and accidental bumps. If you frequently work at night, add reflective markings and high-visibility cases to ensure visibility during late load-ins. Keep spare filters, diffusion, and scrims in separate, clearly labeled pouches so teams can adapt quickly to changing lighting needs without rummaging. A proactive approach to environmental protection not only extends the life of expensive equipment but also supports a calmer, more efficient shoot environment.
Longevity comes from thoughtful upgrades and smart budgeting.
Labeling should be simple, durable, and scannable so it survives daily wear. Implement color-coded identifiers for power cables, light heads, and stands, with readable fonts and tactile edges so they’re visible even in low light. Maintain a logbook or digital record of serial numbers, last service dates, and warranty statuses for each item. Schedule preventive maintenance windows, where technicians inspect connectors, fans, and casings, replacing worn parts before failures occur. Running periodic checks reduces last-minute surprises and supports dependable performance across multiple projects. Ensure that all team members understand the labeling system and can locate items without hesitation, which helps keep a tight shooting window on track.
Training and collaboration amplify the kit’s effectiveness. Hold brief, hands-on sessions before big shoots to refresh loading sequences, safety procedures, and emergency protocols. Encourage team members to share feedback about what works and what doesn’t, then incorporate practical improvements into the kit’s design. Rotate responsibilities so everyone gains familiarity with multiple roles, reducing bottlenecks when a key crew member is absent. Document changes carefully, updating diagrams and inventories as gear evolves. When a shared knowledge base exists, new hires can get up to speed quickly, and the entire crew operates with confidence and cohesion.
Build toward long-term value by planning upgrades rather than impulsive replacements. Choose accessories and fixtures that boast modular compatibility with future models and easier field maintenance. Prioritize components with widely available spare parts and proven service networks. When budgeting, allocate funds for a core set of high-quality, durable items and keep a separate fund for occasional enhancements. Consider trade-in options for older gear to offset costs and minimize waste. A forward-thinking procurement approach ensures your van kit remains relevant as technologies evolve, while keeping ongoing operating costs predictable and manageable.
Finally, balance cost, weight, and performance in every decision. Leverage consumer-grade options where appropriate to save money without compromising critical capabilities. For essential tools, invest in professional-grade equivalents that survive daily travel and unpredictable shoots. Maintain a documented philosophy for when to upgrade versus when to retrofit, and trigger reviews after every major project. By aligning procurement with practical needs and realistic budgets, you create a kit that stays lean, dependable, and consistently ready for location work. The result is a van kit that supports creative flexibility, reduces downtime, and scales with your production ambitions.
