Stay Plugged In With Canon
Latest News & Updates

In a spin-off, the departing unit will often retain or access critical information, trade secrets, and customer intelligence. A carefully drafted confidentiality agreement sets clear boundaries on what information may be disclosed, to whom, and under what conditions. It should define both confidential information and the circumstances that create it, such as markups, prototypes, or internal methodologies. Equally important is the scope of permissible use, specifying that trade secrets remain protected and that any use outside the transaction context requires explicit consent. Practical provisions include carve-outs for information already public or independently developed, as well as procedures for handling disclosures in regulatory reviews. A well-structured clause reduces leakage risk during due diligence and post-transaction integration.

Beyond initial disclosure, the spin-off agreement should address ongoing confidentiality obligations, duration, and remedies for breach. A practical approach sets a reasonable post-closing survival period, tailored to the sensitivity of the information and the competitive landscape. It also connects confidentiality to data protection obligations, ensuring compliance with privacy laws and contractual safeguards. Consider defining who bears responsibility for third-party breaches and outlining incident reporting timelines. Remedies may include injunctive relief, specific performance, and the right to seek monetary damages, with presumptions about materiality of breaches. Clear, predictable consequences deter careless handling and align expectations between the parent and spin-off entities.

A solid confidentiality framework begins with precise definitions. Define confidential information by its nature and medium, avoiding vague terms that could invite disputes. Include explicit exclusions such as information already known to a recipient, independently developed data, or information obtained from a non-confidential source. Then articulate permissible disclosures to advisors, auditors, or regulatory bodies under protective orders or confidentiality undertakings. The drafting should also address the treatment of confidential documents in electronic form, including secure repositories, access controls, and destruction protocols after the agreement ends. Finally, align confidentiality with export controls and sanctions regimes where relevant, to prevent inadvertent compliance gaps.

Non-solicitation provisions in spin-offs require balance between competitive protection and business practicality. A well-crafted clause should specify prohibited activities, the duration of restrictions, and the geographic reach, all grounded in industry norms. It is prudent to tie non-solicitation to employees, customers, and suppliers separately, acknowledging that poaching from a non-targeted domain may be permissible in some contexts. Purporting to bar all contact without nuance can invite enforceability challenges. A practical draft identifies covered roles, clarifies what constitutes solicitation (direct recruitment vs. indirect encouragement), and provides exceptions for general advertising or responses to unsolicited inquiries. The result is a targeted restraint that reduces talent leakage while preserving growth opportunities for both parties.

When drafting non-solicitation, define the scope with objective criteria, such as specific job functions, time frames, and the unique business needs of the spin-off. Consider tying restrictions to the sensitivity of the personnel or customers involved, ensuring the clause remains proportionate. A common strategy is to cap the duration to a period that reflects industry practice and the anticipated integration timeline, then allow for extension if justified by ongoing competitive risk. Include reasonable geographic limitations that align with where the business operates or where key relationships exist. To minimize disputes, provide a clear process for requesting waivers or amendments in response to changed circumstances.

Equally critical is consideration of customers and suppliers in non-solicitation. The agreement should describe expressly which relationships are protected, including active accounts and known prospects, while excluding routine, non-strategic contacts. It is wise to incorporate a sunset clause that allows a gradual release from restraints as the spin-off matures or as integration completes. Consultation with human resources and procurement teams helps ensure feasibility and consistency with existing policies. Finally, the contract should specify remedies for breaches, including injunctive relief and the possibility of fee-shifting or liquidated damages where lawful, to deter violations without inviting disproportionate penalties.

Enforceability hinges on harmonizing these obligations with the broader transaction documents. Ensure alignment with the term sheet, asset purchase agreement, and any transition services agreement, so that confidentiality obligations travel with the assets and information across the deal lifecycle. Consider including a standstill provision that limits the right to acquire interests in the other party during a defined window, reducing market disruption. Embedding a data room protocol, access controls, and audit rights helps monitor compliance. A robust representation-and-warranty framework can reinforce the seriousness of the commitments, while a non-disclosure agreement executed at signing provides a practical baseline for ongoing protection.

To strengthen IP protection, identify what constitutes proprietary information and what constitutes jointly developed technology. Include explicit ownership assertions and licensing-back mechanisms for ongoing collaboration, if any. The agreement should require rapid notification of any security incidents, with a defined escalation path and remediation timeline. Additionally, address the treatment of confidential information post-termination, specifying return or destruction procedures and certification of compliance. A well-considered IP clause minimizes the risk of inadvertent leakage and ensures both parties maintain continuity in protecting critical assets.

The operational continuity aspect focuses on preserving key processes, customers, and supplier relationships during the transition. Define which business systems and workflows are shared, and establish access governance to prevent unauthorized exposure. Include service-level commitments for data migration, system handover, and ongoing support, with clear milestones and consequences for delays. Consider a transition services agreement that explicitly covers data security, confidential information handling, and restrictions on use of IP during the transition period. A precise framework for change management reduces disruption and maintains client trust and market reputation.

In some spin-offs, sensitive know-how travels with management teams, raising fiduciary concerns and IP vulnerabilities. Address possible leakage through reverse engineering or unintended channels by implementing monitoring and reporting obligations. Include explicit provisions for the protection of trade secrets, such as nondisclosure of technical blueprints and confidential algorithms. The drafting should also outline how to resolve disputes over what constitutes confidential information and which disclosures are allowed under law. By anticipating potential gray areas, the contract remains robust under varying regulatory or competitive environments.

A practical drafting approach begins with a collaborative drafting process among legal, compliance, HR, and IT teams. Establish a shared glossary of defined terms to minimize ambiguity and facilitate consistent interpretation. Use objective standards to measure compliance, such as breach-causing actions and quantifiable impact, rather than vague harm assessments. Build in a mechanism for periodic reviews, especially as the spin-off progresses and risks evolve. Include optional mediation or expedited arbitration as a quick path to resolution. Finally, ensure the document is enforceable under applicable law by validating choice-of-law, venue, and enforceability of non-compete-like restraints within jurisdictional limits.

A well-structured framework supports guidance, training, and governance that endure beyond the initial transaction. Provide practical training for managers and employees on confidentiality expectations and non-solicitation boundaries. Publish clear internal policies that echo the contract terms, reinforcing consistent behavior. Maintain an auditable trail of disclosures, access logs, and decision-making regarding information handling. Conduct annual risk assessments to identify evolving threats and update the agreement accordingly. By embedding governance, compliance, and education into the spin-off program, both parties sustain business continuity and protect valuable intellectual property across generations.