Writing instruments
How to make a multi compartment pen box with labeled sections to organize different nibs, inks, and accessories cleanly
This guide walks through crafting a sturdy, attractive multi compartment pen box with clearly labeled sections for nibs, inks, and accessories, enabling neat organization, easy access, and customization.
Published by
Brian Hughes
July 15, 2025 - 3 min Read
When you set out to design a multi compartment pen box, start by imagining how many kinds of items you want to store and how you will access them. Sketch a simple layout on paper, noting where nibs, inks, converters, cleaning cloths, and spare parts will reside. Choose a durable material that suits both your tools and your workspace, such as lightweight wood, birch plywood, or sturdy MDF. Consider the final dimensions so the box fits your desk, shelf, or roll-top container. Plan internal dividers that can be adjusted later if your collection grows or changes.
Once you have a clear plan, cut panels to size with precision and sand the edges for a smooth finish. Build the outer box first, then reinforce joints with wood glue and optional small brad nails for extra strength. Create individual compartments by inserting evenly spaced dividers. For a nibs section, design slender slots that hold individual nibs securely with slight tension. For inks, consider taller compartments to prevent leaks or accidental tipping. A shallow tray at the top can store brushes, ink blotters, and small tools, while a deeper base accommodates larger bottles and spill trays.
Clear labeling and thoughtful organization keep supplies accessible
Labeling is the heartbeat of the system, guiding you to the right spot without hesitation. Use clear, legible handwriting or printed labels that resist wear from ink and oils. Place labels along the top edge of each compartment or on the front face of adjustable dividers so you can scan the box at a glance. Color coding can aid quick recognition: muted earth tones for nibs, bold blues for inks, and grayscale for accessories. If you prefer a polished look, engrave labels into the wood or apply durable vinyl decals. The goal is readability combined with a clean, timeless aesthetic.
Safety and maintenance matter as much as layout. Seal or varnish the wood to protect against moisture and ink spills, choosing a finish that won’t crack with temperature shifts. Use non-slip liners inside each compartment to prevent nibs from rattling or rolling. Install a cap or removable insert for the ink section to minimize leaks during transport. When you assemble the box, test every divider by inserting items and rotating the box to observe movement. A well-fitted design minimizes damage and extends the life of treasured tools and colors.
Choose materials and finishes that complement your workspace
A practical built-in feature is a small lid or hinged cover for the ink area, which helps confine fumes and keeps lids within reach. Consider a separate pocket for spare nibs and a tiny magnetic strip to hold small metal items like screwdrivers or nib holders. Build in a removable tray that slides out for easy cleaning and quick access to crumpled parchment or cleaning cloths. If you rise early to write, you will appreciate a tray that’s easy to empty and wipe down. The finish should resist ink stains, dust, and the occasional spill.
A modular approach makes this project adaptable. Instead of fixed walls, use adjustable panels or a series of removable dividers that snap into place. This lets you reconfigure the interior as your collection shifts. For example, move from a nib-centric layout to one focused on bottled inks when you acquire new colors. Keep a small, labeled index on the interior face of the lid describing each section. As you fill the box, record changes to maintain a living inventory that scales with your habits.
Build a practical, durable, and beautiful enclosure
Aesthetics matter as much as function. You can achieve a timeless look with natural woods like pine, beech, or walnut, or opt for a sleek modern feel with laminated plywood and a matte finish. If you prefer color, choose a stain that enhances the grain without overpowering the tools’ natural beauty. Hardware such as tiny brass screws, leather corner protectors, or a soft-touch clasp can elevate the design. Consider nesting the box atop a cork or felt pad to muffle noise and protect delicate nibs from scratches when moved. Your box becomes a small art piece as well as a storage solution.
The interior can echo the exterior design while remaining highly functional. Use contrasting liners inside each compartment to help distinguish between nibs, inks, and accessories. For nibs, a soft velvet or felt lining offers gentle contact and minimizes marking. In the bottle section, a non-slip liner reduces the risk of spills and makes swapping bottles safer. A compact cleaning kit should live in a dedicated corner, with a wipeable surface for quick maintenance. This attention to detail transforms routine organization into an enjoyable, almost meditative ritual.
The finished box supports steady, thoughtful creativity
When assembling, take measurements twice and cut once to minimize waste. Use waterproof wood glue to join panels, followed by a light clamp to ensure even pressure during drying. If you want a stronger box, consider adding a bottom panel with a slight inset so the lid closes snugly without binding. Attach small feet or a gentle riser to improve airflow and prevent dampness from collecting on the base. A quiet, smooth-opening lid adds a satisfying tactile experience each time you reach for a tool. You’ll notice the difference in daily use.
Finishing touches can transform your project from functional to beloved. Apply a protective sealant that resists moisture but remains easy to recoat. Polish hardware to a soft sheen and ensure screws are flush with the wood. Add tiny rubber bumpers to the lid to silence it when closing and to protect the surface beneath. A finishing buff will highlight the grain and reveal subtle color shifts that happened during the drying process. When complete, your pen box should feel substantial yet inviting to touch.
Before you call the project complete, test the storage layout with your real-time writing routine. Place nibs in their slots, line up the ink bottles, and slide in the cleaning tools. Make sure each item has a dedicated place and that you can remove it without disturbing others. If something feels cramped, adjust the divider positions and reattach. Record the final configuration in a simple guide tucked under the lid so future changes stay organized. A well-used box should invite you to write, not distract you with clutter.
Maintenance principles keep your system pristine over years. Regularly wipe the interior surfaces, rotate items to prevent uneven wear, and replace liners when they become compressed. Reassess the labeling every season to ensure it still matches how you work. When you buy new nibs or inks, expand the layout thoughtfully rather than forcing more into existing spaces. A sturdy, labeled, adaptable box becomes part of your creative routine, a trusted companion that grows with your craft and preserves the integrity of your tools.
